AI adoption programme · Executive, transformation and business leadership
Roll out AI with your teams.
Measure the difference it makes.
Turn AI use into measurable results. In four weeks, we build a roadmap with your teams: activities to transform, owners, budgets and expected results. You decide the priorities. Our partners then support deployment and training, with six months of follow-up.
With your teams
Priorities built with teams
4 weeks
From scoping to roadmap
6 months of support
Monthly reviews and progress tracking
A named owner
For every workstream launched
01 — THE CHALLENGE
Your teams already use AI. Organise what comes next.
Individual uses and pilot projects already exist. But teams sometimes build the same solutions twice, are unsure which tools are allowed and rarely measure gains. Useful practices stay isolated.
You need to decide which activities to transform, which to preserve and how to support teams. You also need to choose where to reinvest freed time: customer relationships, service quality or new offers.
We build the roadmap with your teams. They identify possibilities and constraints; you set priorities and resources. Each workstream has an owner and expected results. Our partners support implementation, training and follow-up.
02 — WHAT YOU GET
05 — DELIVERABLES
A shared roadmap.
Support throughout the rollout.
The programme has three core elements: the activities to transform, the selected workstreams and support to track their rollout.
Further reading: AI implementation roadmap.
01
The activities to transform
A map of tasks, the time they take and their value to customers. For each task, you know what AI can take on and what should remain human. This analysis guides decisions with your teams.
02
The approved roadmap
For each workstream: an expected result, an owner, a leadership sponsor, a budget and deadlines. You approve priorities and resources.
03
Six months of follow-up
Monthly reviews to track actions, resolve difficulties and compare results with the starting position. Training supports changes to the way people work.
03 — IN PRACTICE
What a leadership team decides
in four weeks.
Three anonymised situations from our programmes. Sectors and figures have been changed; the underlying mechanisms are faithfully represented.
Reinvest time in human value
In a consulting firm of around one hundred people, sixteen of seventy tasks analysed accounted for the value clients bought: human judgement. Automating them would have reduced that value. The plan therefore reinvested time saved on other tasks into these activities.
Decide before funding development
Four projects were presented to leadership with budgets, deadlines and decisions to make. One project team had itself identified uncertainty about its return on investment.
Leadership could decide on the project before committing development time.
Tools built for the business
An employee trained during the programme took on around a dozen workstreams. In about twenty development days, they built tools suited to the company’s work. Each tool is registered and assigned an owner.
04 — OUR APPROACH
Three phases: listen, decide, deploy
Four weeks from scoping to the roadmap presentation, whatever the interview scope. Then six months of follow-up to deploy actions and measure results.
Further reading: change management.
WEEKS 1–2
WEEKS 3–4
MONTHS 2–7
1
Listen
We agree the scope and decisions to prepare with leadership. Everyone is then invited to an individual, confidential interview with Aria. Participation has exceeded 85% on every engagement. Our partners analyse tasks, workloads and AI use. Teams validate this map in a workshop.
2
Decide
In workshops, teams propose actions and specify constraints and resources. We combine workstreams shared by several teams.
Leadership decides priorities, budgets and owners. IT oversees technical choices.
3
Deploy
Each workstream has a tracking sheet: objective, deadlines, expected results and progress.
For six months, a monthly review resolves difficulties and measures progress. Training supports new practices. Gains are compared with the baseline.
05 — CHOOSING THE RIGHT ACTIONS
Two questions per task.
Four possible decisions.
For each task, we assess what AI can automate and how teams experience the work. We also examine customer value, data, risks and feasibility. You have the information needed to choose actions with your teams.
Further reading: AI agents in business.
Two questions for each task
- Its automation potential
- The experience of the people doing it
Four possible decisions
- Augment, protect, act or rethink
- A named owner for every task: no task left unowned
AI co-pilot
Augment, without replacing
Core expertise
Protect and invest
AI quick wins
Act now
Structural issues
Rethink the process
Read the four decisions
AI co-pilot
AI produces the first draft — research, content or analysis — while the expert stays in control. Production takes less time; final quality remains human.
Core expertise
The value your customers seek and the work your people want to do. Freed-up time can strengthen these activities, according to the priorities agreed by leadership and teams.
AI quick wins
Early wins, deployed within weeks. They ease the burden on teams and build the programme’s credibility from the first months.
Structural issues
Technology alone leaves these tasks unchanged. The answer lies in organisation: roles, rules, rhythms or tools that need redesigning.
Build
A lightweight tool developed internally with AI when the need is too specific for an off-the-shelf solution.
Buy
A proven solution when the task is standard and the technology mature, with a pilot and a budget.
Reorganise
A change to roles, rules or working rhythms when the friction comes from the organisation.
Protect
Preserve an activity when human judgement creates its value for customers and teams.
For each selected task, a decision: build, buy, reorganise or protect. An owner is appointed within the team concerned.
06 — BUILD INTERNALLY WHEN THE NEED JUSTIFIES IT
Your tools,
built within your organisation.
When no market solution meets the need, we train and support a volunteer employee to build an internal tool suited to the team’s work.
IT sets the technical framework, access rights and release requirements. Each tool has an owner and planned maintenance. Training and follow-up make the team self-sufficient within this framework.
07 — WHO IT IS FOR
Four leadership teams,
one shared roadmap.
Executive leadership
You have a complete view of tasks, duplication between teams and proposed workstreams. You can decide priorities, resources and owners.
Subsidiary or business unit leadership
The programme covers your subsidiary or business unit. In four weeks, you have a roadmap bringing together team priorities, resources and a schedule.
Business function leadership
Your teams build the plan from their daily work.
They commit to specific actions with an owner, a deadline and realistic resources.
HR leadership
Identify tasks that burden teams, activities that sustain engagement and training needs. Freed time can be reinvested in activities where human input creates substantial value.
08 — FREQUENTLY ASKED QUESTIONS
What leaders ask us.
Will teams see this as surveillance?
Will teams see this as surveillance?
Teams are briefed on the engagement and its purpose before interviews. Interviews are individual, confidential and anonymous. Leadership and managers cannot access individual responses. Findings concern how work is organised. We can explain the process to employee representatives before launch. The process complies with GDPR.
Our teams will not have time.
Our teams will not have time.
Allow around thirty minutes for the individual interview, followed by roadmap workshops. We schedule these around operational constraints. Leadership decides priorities and resources, then takes part in monthly reviews.
We have already run pilots.
We have already run pilots.
We build on your pilots, assessments and existing data. Scoping establishes what is sufficiently evidenced and what still needs checking before rollout. A Spentia maturity assessment is not a prerequisite. If your first question is where to invest and how ready you are, the AI maturity assessment may be the right starting point.
Who decides: teams or leadership?
Who decides: teams or leadership?
Teams describe the work, propose actions and clarify what they can implement. Leadership agrees priorities, resources and responsibilities. IT governs technical choices. Spentia partners prepare the decisions and support their implementation.
Our IT department is concerned about tools built outside its control.
Our IT department is concerned about tools built outside its control.
IT sets the technical framework. Internal tools are registered, assigned an owner and reviewed monthly. We build them only for needs market solutions do not cover. Individual uses and unofficial tools become visible and governed.
How is return on investment measured?
How is return on investment measured?
We first measure the baseline: time spent, volumes and lead times. Each workstream then has quantified, dated targets reviewed monthly. We track time saved and how it is used: more advice, customer contact or creative work, according to your priorities.
What happens after the roadmap is delivered?
What happens after the roadmap is delivered?
Our partners support implementation for six months. Each workstream has a tracking sheet. A monthly review checks progress, resolves difficulties and measures gains against the baseline.
How does the programme address the EU AI Act?
How does the programme address the EU AI Act?
The programme helps organise responsibilities, oversight of AI use, training and tool monitoring. Requirements specific to your activities and systems are reviewed with the relevant specialists in your organisation and incorporated into deployment decisions.